Hotfoot Stompers in the News
September 2013 - Hotfoot Stompers Hopes to Reel in Teens
January 2013 - Hotfoot Stompers Gets Area Square Dancers on Their Feet
We are a large and active square dance club in the Twin Cities (Minneapolis-St. Paul, Minnesota). We have over 130 members. We hold monthly dances on the second Saturday of each month from September through May, provide lessons for new dancers, and participate in social activities.
Our Social Committee plans many outings such as bike trips, golf outings, boat rides, trips to various theaters, and a trip to the North Shore.
We also have demonstrations during the summer such as at Blaine's Festival. Our demonstration schedule changes each year but we all enjoy the demos and try to recruit new dancers to Square Dancing. All these activities are sponsored by the Hotfoot Stompers Square Dance Club and are open to all of our members as well as to members of other clubs.
When you join a square dance club, you immediately gain friends who share a common interest. There is no easier way to have fun, get exercise, and meet great people.
If you are thinking about square dancing, please come to one of our demos or come to our first lesson in September at the Northdale Middle School, 11301 Dogwood St., Coon Rapids, Minnesota. The first three lessons (September 17 & 24th, and October 1st) are free.
Hotfoot Stompers Queen
2017-2018 Queen Rosemary
2016-2017 Queen Michelle
2015-2016 Queen Julie
2014-2015 Queen Deb
2013-2014 Queen Pat
2012-2013 Queen Beth
2011-2012 Queen Marian
2010-2011 Queen Marie
2009-2010 Queen Nancy
2008-2009 Queen Gloria
2007-2008 Queen Fran
2006-2007 Queen Carol
2005-2006 Queen Audrey
2004-2005 Queen Marion
2003-2004 Queen Ginny
Officers, Committees, Coordinators 2018 - 2019
Vice President: Jerry Steinworth
Treasurer: Marv Greeninger
Secretary: Terri Axelson
Past President: John & Carole Hibbard
Sunshine Contact: John & Carol Hibbard
Queen: Coni Winterfeld
Bookers/Contracts: Jerry & Nancy Knoth
The ROUNDUP Reporter: Gloria Regan
Chatter Spotlight Editor: Michele Kemmetmueller
Website Webmaster: Rachel Katkar
Decorating Committee: Bo Diamon, Beth Boatz, Marian Love
Bob Johnson (storage)
Door Prizes: Andy Hybben & Beth Boatz
Lesson Set Up Committee: Jim & Sandy Quasbort
Lesson Cleanup Committee:
Marketing Committee: Bo Diamon, Audrey Cecko, Jerry Steinworth, Les Marier
Mystery Bus Trip Committee: Rebecca Vanderkloot
North Shore Weekend: Andy Hybben, Beth Boatz, Lee & Peggy Kohl
Sign Placer: Jerry Steinworth
State Convention Dinner Planner:
Summer Campout Planners:
Telephone Committee: Cathy Gates (leader+ Hotfoot News+roster+communicator), Barb Middelstadt, Vivian Gillespie
---------------------- Coordinators -------------------------
Community Ed Contact: Cathy Gates
Dance Service Coordinator: Peggy Decker
Student Coordinator: Michelle Jenson
Social Media Coordinator:
Singles Rotate Board Managers: Wayne Tauer, Cathy Gates, Judy Hale, Bruce Decker
June 12, 2018
President Jerry Elfert called the meeting to order at 6:37 p.m. at the Anoka County Library, Northtown branch. Approximately 29 people were in attendance. The presidents, Vice President, Secretary substitute, and treasurer were in attendance.
Cathy Gates filled in for Terri Axelson, secretary, and read the minutes from the January 30th Hotfoot Business meeting and the May 9th Hotfoot banquet business meeting. A correction to the banquet meeting minutes was noted. We should remove Jack Klaesges, 2017-2018 treasurer, from the financial accounts. Roger Dahl made a motion to accept the meeting minutes from January 30th and accept as amended the meeting minutes from the May 9th banquet. Deb Almen seconded the motion and it was carried.
A discussion about the Audit results for 2017 was not made, since the audit report is not ready. Nancy Knoth and Jerry Steinworth are on the audit committee. They looked for a third person, but no one volunteered. Jack Klaesges stated that the checkbooks and Quicken are in order and up to date and the audit could begin. Nancy and Jerry Steinworth will do the audit by the end of July. The completed audit report for 2017 will be sent to Jerry Elfert for review.
The 5013C status of the Federation was discussed. Hotfoot does not have to do anything to incorporate us under the Federation, according to Janet Sahlstrom, 2017 Federation president. There were clubs reporting to the IRS, but we don’t pay taxes, since we are a non-profit. We haven’t reported anything. The IRS is reportedly far behind, according to Jerry Steinworth. John Hibbard mentioned that one thing causing this mess, is that some of the clubs went ahead without waiting to do things as a whole. John Bittner said that last August, we had to re-do the incorporation under the State of MN. That has to be done on a yearly basis. Usually, the secretary does the incorporation for the club.
We are incorporated under the State of MN. The Federation is presently a 501(c)(3) organization. We need to get paperwork done by the Federation and get direction from the Federation for blanket coverage under the Federation 501(c)(3). A lawyer needs to tell us how to be under the blanket coverage of protection.
John Hibbard said that our EIN number will have to change. Dan Bebernes (at the convention) also stated that we will have to change our EIN number. There was discussion as to whether Hotfoot has our own EIN number and will not have to change it, or whether we do need to change it. Jerry Elfert tabled the discussion and the answer is up in the air. Our status as a 501(c)(3) by getting under the Federation blanket may require a change of EIN number when that takes place.
A motion to elect volunteers in the roles of President and Secretary was made by Roger Dahl, seconded by Debbie Almen, and approved unanimously. We need a Vice Treasurer. At dances, Marv needs another person to work with him, so things go smoothly. The Vice Treasurer position is a 2-year position. We use Quicken for our financial database, so it would be good to have someone with computer experience.
The Decorating committee chose Themes and treats for our school year dances. They are:
September Mexican Fiesta Mexican treats
October Apple Harvest Apple treats
November Veteran’s Appreciation Potluck
December Santa Claus is Coming to Town Holiday treats
January One Starry Night Potluck
February Valentines’ Dance Potluck
March Shamrock Swing Potluck
April Royalty Night Pie & Ice Cream
May Gone Fishing Potluck
The February dance is a ND dance. We will check on the January dance designation. Jerry Elfert will check, and the Dahls will check with Roger McNeil to see if he is prepared to call a New Dancer dance in January 2019. The McNeils will be staying with the Dahls. Jerry Elfert will check whether we can have a subscription dance in March 2019. These designations need to be clear for Terri Axelson to send in the correct information for the ads and dance listings in the RoundUp. Jerry Elfert will check with Roger McNeil to see if the January dance will be a new dancer dance and let Terri Axelson know.
Beth Boatz had suggested that veterans get in free to the November dance. Discussion followed concerning whether or not to allow Veterans to get into the dance for free. We will NOT advertise this in the Chatter, NEWS, or RoundUp. It will be a surprise to all veterans when they come in (our club’s veterans and others as well. We can have a sign on the table as people come in. Terri Axelson should send the RoundUp ads to Jerry Elfert so he can check it for things like this. He should check that there is no advertising on this policy. It was suggested that the President bring the vets forward and acknowledge them at the dance.
The discussion also centered on how many vets would come and what the cost of the free admission would be. Callers fees are based on the dancer count, so many of us were afraid to advertise this when we do not know how many would show up. The club would need to pay for the veterans who come to the November dance.
Jerry Elfert will check with the RoundUp to see if they can have our March dance be a subscription dance. This information should also be sent to Terri Axelson.
Carol Dahl made a motion to accept the themes and food choices. Deb Almen seconded the motion and it passed.
Open Office Business software was mentioned. We may need to get a new version of this software.
The cost for Federation membership is not changing. It is $11 per adult. The directory cost is $8 hard copy and the CD is $2. Club dues will also remain the same, at $10 per adult. Roger Dahl made a motion to pass this plan and Gary Kemmetmueller seconded the motion. But this was not necessary because nothing was changed. Discussion ensued about whether Hotfoot dues for post-secondary (college) students is free. College students can join for free for up to 5 years.
Dance admission prices were discussed. We have been charging $6 for local callers and $7 for national callers. It was noted that $100 per national caller is given for housing if the caller is not staying with dancers. Jack Klaesges and Marv Greeninger stated that we did not lose money on any of the dances. Fran Sorensen made a motion to keep the $6 admission fee for all school year dances. After some discussion Fran amended her motion to make adult admission for the school year dances $6, and charge $5 for adults at the summer dances. Debbie Almen seconded the motion. The motion passed unanimously.
Meals, lodging, airport pick-up of some of the national callers is provided by club members. We should recognize these services and Presidents should acknowledge these efforts. Many at the meeting were unaware that this was taking place. Nancy Knoth made a motion to give the caller hosts two free tickets to the dance and verbally acknowledge this contribution of the hosts at the dance.
Carol Dahl announced our next demos at the Blaine Festival and put out a sign-up sheet for dancers. Dean Libby will be calling at the two dance demos on June 23rd and 24th. There is free admission to the Festival.
We will have a Sunday, September 30th demo at St. John the Baptist Church Fall Festival at 1 p.m.
Marv Greeninger offered the treasurer’s report. As of June 11th, 2018, we have $7,188.27 in the bank, though a $75 check has not yet cleared. We have $180 in the cash box, for a grand total of $7.293.27
The benevolent fund still has approximately $800 in it.
Nancy Knoth mentioned that last year, we voted to have our picnic on the 2nd week of August so it does not conflict with people who are coming back from the campout. We already have scheduled the picnic this summer for the 1st week, but in the future, we should have it on the 2nd week of August.
The Marketing committee reported on their progress. Bo Diamon, Audrey Cecko, Les Marier, and Jerry Steinworth are on this committee. This committee is preparing flyers, cards, and QR codes (“squares”) to hand out at demos an hour before the demo. They are also thinking of finding tapes (instead of a caller) for spontaneous church marketing.
Roger Dahl suggested that the club would pay for the caller at a demo for parties of youth groups in Blaine. The committee stressed that they are gearing people toward September lessons and let them know they can show up at any dance to watch. The showed the “Come to Dance” flyers and emails from the British Columbia group.
Other ideas included having square dancing at the Minneapolis Aquatennial, parades, a flash mob of square dancing with newer music using audio tapes and a boom box, and having an event at the Anoka Car Show. Any demo like that might require permission and insurance. If the committee needs to spend money, they need to go through the board for any expense over $25.
The marketing committee suggested maintaining a list of dancers who have tried lessons before and try contacting them again. Cathy Gates suggested contacting dancers who have previously danced, rather than contacting people who started but stopped lessons. The committee would be happy to contact people from both groups.
The committee has a new email address and account: TryDancingNow@gmail.com, complete with Google Docs and calendar.
There will be no business meeting at the picnic in August.
Fran Sorensen made a motion to adjourn the meeting and Les Marier seconded the motion. We adjourned at 7:43 p.m.
Cathy Gates, substitute Secretary